GR LOGO         CITY COUNCIL AGENDA
 _________________________________________________

I.
7:00PM

Call to Order: August 17, 2021 Council

II.

Pledge of Allegiance

III.

Approval of Agenda

IV.

Citizen Requests and Other Communications

Now is the appropriate time for citizens in the audience to be recognized and to speak on items both on the agenda and of general concern for them as citizens of Green River. There will be a limit of three (3) minutes for each individual and five (5) minutes for a group spokesperson. No speaker shall speak more than twice on any issue.
V.

Board and Committee Appointments

A.

Appointment of Amanda Potts-Baker to the Planning & Zoning Commission

Amanda Potts-Baker has volunteered to serve on the Planning & Zoning Commission. She is a business owner and Realtor at Above Realty. The Mayor recommends the appointment of Amanda Potts-Baker to the Planning & Zoning Commission.

Suggested Motion:  I  move to confirm the Mayor's appointment of Amanda Potts-Baker to the Planning & Zoning Commission for a (3) three year term beginning September 1, 2021 and expiring August 31, 2024.

B.

Reappointment of Tina Porter to the Planning & Zoning Commission

Tina Porter has volunteered to serve another (3) three years on the Planning & Zoning Commission.

Suggested Motion:  I move to confirm the Mayor's re-appointment of Tina Porter to the Planning & Zoning Commission for a (3) three year term beginning September 1, 2021 and expiring August 31, 2024.

Documents:
  1. Reappointment.pdf
VI.

Resolutions

A.

Consideration of a Resolution for the Carryover Projects for Fiscal Year 2022

During the budget process the City only budgets for new projects. Projects that are started in FY2021 that will not be completed until FY2022 are budgeted with a separate resolution. The reason for this is to calculate a more accurate remaining budget balance and to allow payments for the projects to go through without being help up in the budget process. 

Suggested Motion: I move to approve the resolution increasing the City Funds for Fiscal Year Carryover, in the amount of $59,316,300.

B.

Consideration of a Resolution Accepting Grant Funds from the State Farm Foundation

The Green River Police Department sought these grant funds to acquire a driving simulator for educational purposes for the department. They have been awarded the funds and this resolution will allow them to allocate the funds and purchase the simulator. 

Suggested Motion: I move to approve the resolution accepting grant funds from the State Farm Foundation, in the amount of $5,000 for the purchase of a driving simulator for the GRPD.

C.

Consideration of a Resolution Accepting the Donation from the Green River Fire Department

The Green River Police Department sought grant funds to acquire a driving simulator for educational purposes for the department. Grant funds have been received but they do not cover the cost of the simulator so this donation will help with the purchase. 

Suggested Motion: I move to approve the resolution accepting the donation from the Green River Fire Department Social Fund, in the amount of $600 for the purchase of a driving simulator for the GRPD.

VII.

Council Action Items

A.

Consideration to Award the Bid for Six (6) new Patrol SUV's and one (1) Fire Command Vehicle

The City solicited bids for six new SUV's for the Police Department and one new Truck for the Fire Department. Four Bids were received from vendors. After reviewing the Bids for compliance staff is recommending awarding the bid to the lowest bidder that met all of the bid specifications. The total cost for the vehicles will be $387,259. The City will lease these trucks through a leasing agent. 

Suggested Motion: I move to award the bids for six (6) new sport utility vehicles up-fitted for PD and one (1) 4x4 Truck to Spradley Barr Motors and allow the City to lease the vehicles.

Documents:
  1. Agenda - Bid.pdf
B.

Consideration to Approve an Agreement for City-Wide Printer Maintenance

The City has 22 laser printers and MFP's. These are all larger machines that require specialized maintenance. The City requests RFP's for the maintenance of the equipment every three years. 

Suggested Motion: I move to approve the maintenance agreements with Copier & Supply Co, Inc., for the City's printers, the Governing Body hereby finding that the commitment of Copier & Supply Co. Inc., to provide the maintenance services specified for the term of years specified has been determined to constitute a significant benefit and advantage to the City and the Public, in that such services are not readily or economically available to the City in the absence of an extended term contract, pending legal approval.  

C.

Consideration to Authorize the Submission of a Coronavirus Emergency Supplemental Funds (CESF) sub-grant to the Wyoming Division of Criminal Investigation

The Wyoming Division of Criminal Investigation applied for and was awarded a Coronavirus Emergency Supplemental Funds Grant in 2020 as part of the first round of CARES Act funding. The grant is intended to be sub-awarded to law enforcement agencies within the state to prevent, prepare and respond to the COVID-19 pandemic.

A key strategy to ensure emergency services continue throughout the pandemic is an agreement to utilize personnel across all law enforcement agencies in Sweetwater County in the event of staff shortages due to illness. Recent Wyolink radio installations in Rock Springs are not compatible with the current portable radios used by the Green River Police Department which are approximately 15 years old. Dual-band portable radios are needed for interoperability with the new system in Rock Springs, are essential to maintaining the ability to assist other agencies operating inside buildings in the Rock Springs area, and therefore a critical component of the Sweetwater County law enforcement COVID-19 response plan.

The police department intends to apply for a CESF sub-grant to fund the purchase of the needed radios. The cost is anticipated to be approximately $110,000. This would be significantly more expensive except for an agreement recently made between the State of Wyoming and Motorola which ensures reduced pricing to other governmental entities within the State on equipment specified in the agreement. No match is required for the grant.

Suggested Motion: I move to authorize the Police Department to submit a CESF sub-grant application to the Wyoming Division of Criminal Investigation, in the amount of $110,000 for the purchase of portable radios.

VIII.

Consent Agenda

A.

Approval of the Community Service Contracts for FY22

Suggested Motion: I move to approve the community service contracts for Fiscal Year 2022 for the Food Bank of Sweetwater County, Golden Hour Senior Center, Youth Home, Inc., Sweetwater Family Resource Center, Drug Treatment Court Foundation SWC, STAR Transit, YWCA Center for Families & Children, Climb Wyoming and United Way of SW Wyoming for a total of $95,532, pending legal approval.

B.

Issuance of a Catering Permit to the Wild Horse Saloon, Inc., dba The Hitching Post Restaurant and Saloon

Suggested Motion: I move to approve the issuance of a catering permit to the Wild Horse Saloon, Inc., dba the Hitching Post Saloon to cater alcoholic beverages at the Art on the Green Awards Dinner, from 5 pm until 9:30 pm, at Expedition Island.

C.

Approval of an Agreement with the VFW to place Flags on Cemetery Road

By entering into the attached agreement, the City will purchase 13 flags for the VFW and in return the VFW will care, store and place the flags on the designated flag holders on Riverview Cemetery road. 

Suggested Motion: I move to approve an agreement with the Veterans of Foreign Wars Post 2321 to place flags on the Riverview Cemetery Road, pending legal approval.

Documents:
  1. Agenda - Flags.pdf
D.

Approval of Minutes for:

D.i.

July 20, 2021 Council

D.ii.

August 3, 2021 Council

E.

Approval of Payment of Bills:

E.i.

Prepaid Invoices - $83,276.01

E.ii.

Outstanding Invoices - $664,763.66

E.iii.

Payroll Expenditures - $636,825.33

E.iv.

Preauthorization Payments - $1,065,000.00

IX.

City Administrator's Report

X.

City Attorney's Report

XI.

Mayor and Council Board Updates & Reports

XII.

Executive Session

XIII.

Adjournment