GR LOGO         CITY COUNCIL AGENDA
_________________________________________________

I.
7:00PM

Call to Order: September 17, 2019 Council

II.

Pledge of Allegiance

III.

Approval of Agenda

IV.

Proclamations

A.

Diaper Need Awareness Week

B.

2019 POW/MIA RECOGNITION DAY

C.

2019 MY LIFE AWARENESS WEEK

V.

Presentations

A.

STAR Transit Update

VI.

Citizen Requests and Other Communications

Now is the appropriate time for citizens in the audience to be recognized and to speak on items both on the agenda and of general concern for them as citizens of Green River. There will be a limit of three (3) minutes for each individual and five (5) minutes for a group spokesperson. No speaker shall speak more than twice on any issue.
VII.

Board and Committee Appointments

A.

Reappointment of Sherry Bushman to the URA/Main Street Board

Reappointment of Sherry Bushman to the URA/Main Street Board.  The Mayor recommends the reappointment of Sherry Bushman to the URA/Main Street Board for a (5) year term, concluding September 17, 2024.

Suggested Motion:  I move to confirm the Mayor's reappointment of Sherry Bushman to the URA/Main Street Board for a (5) year term, concluding September 17, 2024.
VIII.

Resolutions

A.

Consideration to Approve a Resolution Amending the Schedule of Fees by Adding the Generation Pound Program

The City of Green River Parks & Recreation Department hosted a Generation Pound Instructor Certification session June 30, 2019.  Two of our Instructors participated in the eight-hour training and became certified to teach the youth-oriented program.  Staff has since introduced the program to the Summer Gymnastics Camp participants.  Adding interest and variety in our summer camp, our campers and their parents have been eagerly awaiting the program to be launched as a stand-alone option.

Suggested Motion: I move to approve a resolution amending the schedule of fees for FY20 by adding the Generation Pound Program.

IX.

Council Action Items

A.

Approval of a Joint Retainage Account Agreement with Debernardi Construction


Per Wyoming Statue, a contractor completing a capital construction contract with a Wyoming governmental agency may request and have setup a joint account to hold the retainage for a project.  Debernardi Construction has requested a joint retainage account be setup with the City.

Suggested Motion:
  I move to approve a joint retainage account agreement with Debernardi Construction.
B.

Consideration of Agreement with MDS Technologies, Inc. for Street Surface Inspection Services

C.

Consideration to Award the Bid to Peterbilt of Wyoming for a New Medium Duty Dump Truck for the Streets Services Division

The City solicited Bids for a medium duty dump truck for the Streets Services Division.  Seven Bids were received from vendors.  Upon review of the information submitted with the Bids, several of the Bids have been determined to be non-compliant with the specifications.  Staff is recommending awarding the Bid to Peterbilt of Wyoming - Bid #1, which includes a Williamson Stainless Dump Box and Force Hydraulics.  The total cost of the vehicle with the trade in of unit 41-51, a 1995 Ford F-800 Dump Truck, will be $141,707.00.  

Suggested Motion:  I move to award the Bid for a New Medium Duty Dump Truck to Peterbilt of Wyoming - Bid #1 in the amount of $141,707.00.

D.

Consideration of 2018 Nolan Street Water Improvement Project Deductive Change Order #1 and Release of Retainage

The 2018 Nolan Street Water Improvement Project was completed by Longhorn Construction and advertised for Final Acceptance.  No claims have been made against the project.  The purpose of this change order is to zero out the project balance. 

Suggested Motion: I move to approve Change Order Number 1 and Release the Retainage to Longhorn Construction for the 2018 Nolan Street Water Improvement Project in the deductive amount of $17,746.34, and authorize the Mayor to sign the Change Order.

E.

Consideration of 2017 CIP Phase II Reconstruction Project Deductive Change Order #1 and Release of Retainage

The 2017 CIP Phase II Reconstruction Project was completed by Longhorn Construction and advertised for Final Acceptance.  No claims have been made against the project.  The purpose of this change order is to zero out the project balance. 

Suggested Motion: I move to approve Change Order Number 1 and Release the Retainage to Longhorn Construction for the 2017 CIP Phase II Reconstruction Project in the deductive amount of $25,948.82, and authorize the Mayor to sign the Change Order.

F.

Consideration of 2016 Water System Improvements Phase III WYDOT Urban Systems Spot Repairs Project Deductive Change Order #1 and Release of Retainage

The 2016 Water System Improvements Phase III WYDOT Urban Systems Spot Repairs Project was completed by Lewis & Lewis, Inc. and advertised for Final Acceptance.  With the resolution of all claims on the project, it meets the requirements for the release of retainage. The purpose of this change order is to zero out the project balance. 

Suggested Motion:  I move to approve Change Order #1 to Lewis & Lewis, Inc. for the 2016 Water System Improvements Phase III WYDOT Urban Systems Spot Repairs Project in the deductive amount of $25,761.52 and authorize the Mayor to sign the Change Order and Release the Retainage to Lewis and Lewis, Inc. when all of the required contractor lien waivers have been received.

G.

Consideration of an Agreement with Long Building Technologies to Provide Support for the City's S2 Netbox Software


To keep our technology infrastructure up to date and maintained, the City uses support contracts with vendors to ensure support, software upgrades and parts availability.  The agreement with Long Building Technologies would be to provide upgrade services and support for the City's electronic door access S2 Netbox software and hardware.

Suggested Motion:  I move to approve an agreement with Long Building Technologies to provide support services and upgrades to the S2 Netbox Software System in the amount of $7,572.00.
X.

Consent Agenda

A.

Horse Corral Lease with Clarence and Morgan Curry


Suggested Motion: I move to enter into a lease agreement with Clarence and Morgan Curry for horse corral space 100.
B.

Horse Corral Lease with Diane Tyler

 
Suggested Motion: I move to enter into a lease agreement with Diane Tyler for horse corral spaces 37 and 42.
C.

Horse Corral Lease with Matt Rushing

       
Suggested Motion: I move to enter into a lease agreement with Matt Rushing for horse corral space 80.
D.

Approval of Minutes for:

D.i.

September 3, 2019 Council Meeting

E.

Approval of Payment of Bills:

E.i.

Prepaid Invoices - $239,800.70

E.ii.

Outstanding Invoices - $636,110.90

E.iii.

Payroll Expenditures - $617,109.16

E.iv.

Preauthorization Payments - $1,065,000.00

XI.

City Administrator's Report

XII.

City Attorney's Report

XIII.

Mayor and Council Board Updates & Reports

XIV.

Call to Order: September 17, 2019 Council Workshop

A.

Discussion on the City's 6th Penny Projects

XV.

Executive Session

XVI.

Adjournment